For referring dentists
Dental referrals in Sheffield. A partnership built on returning your patient to you.
Deepcar Dental Care accepts referrals from general dental practices across Sheffield and South Yorkshire for complex root canal treatment and retreatment, surgical extractions and dental implants. Every patient is treated within the scope of your referral and returned to your practice for ongoing and routine care.
Why refer to Deepcar
Meticulous clinical care, returned cleanly to your practice.
We built our referral pathway around the principle that referring dentists deserve the same clarity and respect we extend to patients. A clear scope of treatment, a defined endpoint, and a written summary you can act on at the next recall.
01
Patients returned to your practice
We treat only what you refer us for. Routine care, hygiene, monitoring and future treatment stay with you.
02
Written report after every visit
You receive a structured clinical summary, radiographs and treatment notes after assessment and at completion.
03
Defined scope, no scope creep
We do not introduce additional treatment plans to your patient. Anything outside the referral is discussed with you first.
04
Modern diagnostic workflow
Magnified endodontic access, CBCT imaging, digital radiography and digital implant planning support predictable, evidence-based decisions.
05
Calm, unhurried appointments
Longer assessment slots so your patient feels heard. We do not rush complex cases into short windows.
06
Transparent communication
One email address, one phone line, one clinical lead. No call centres, no patient-portal-only contact.
Referral services we accept
Three focused referral pathways.
We accept referrals for three treatment areas only. This focus allows us to maintain a high clinical standard, predictable timelines, and a workflow your patient can understand.
Pathway 01
Endodontics
Our most established referral service. Complex root canal treatment, retreatment of failed root fillings and management of persistent endodontic pain. Every case is assessed and treated with magnification and rubber dam isolation throughout, with CBCT available for complex canal anatomy.
What you receive back
Pre- and post-operative radiographs, treatment notes, a clear statement of prognosis, and a request for you to complete the final restoration within the agreed timeframe.
Typical referrals
- Molar endodontics with curved or calcified canals
- Retreatment of previously root-treated teeth
- Management of perforations and separated instruments where feasible
- Persistent post-treatment pain requiring reassessment
Pathway 02
Surgical & complex extractions
Assessment and removal of compromised teeth, broken roots, and teeth with restorative complications that fall outside routine practice.
What you receive back
A post-operative report, healing review where indicated, and confirmation that the patient has been advised to return to your practice for all future general care.
Typical referrals
- Surgical removal of broken or retained roots
- Extractions with proximity to the IAN or maxillary sinus, planned with CBCT
- Patients with relevant medical complexity, in liaison with you
- Extractions planned alongside future implant placement
Pathway 03
Dental implants
Single-tooth and multi-tooth implant rehabilitation, planned with CBCT and a digital workflow. Restorative phases can be returned to your practice if you wish to complete them yourself.
What you receive back
You can refer for surgical placement only and complete the restorative phase yourself, or refer for the full pathway. We confirm scope with you in writing before treatment begins.
Typical referrals
- Single-tooth replacement
- Multi-unit cases requiring CBCT-guided planning
- Replacement of failing teeth alongside extraction
- Cases requiring site preservation or minor grafting
Meet the clinical team
The clinician who will treat your patient.
Your patient will be seen by a named clinician, named to you in advance. We do not rotate referred patients between unfamiliar operators between visits.
Dr Ibraheem Ijaz, Principal Dentist and Practice Owner, provides complex root canal treatment and retreatment under magnification and rubber dam isolation, and leads the implant and complex restorative referral pathway, with over 200 implants placed since 2022. His approach prioritises conservative, tooth-preserving treatment, CBCT-guided planning and clear written communication with the referring practice.
The referral process
A clear four-step pathway, from referral to return.
Designed around two priorities: clinical thoroughness, and minimising the time you spend chasing updates.
- STEP 01
Referral submitted
Submit your referral online, by secure email, or by phone in urgent cases. You receive acknowledgement within one working day.
- STEP 02
Assessment booked
Your patient is contacted directly within 5–10 working days. Urgent endodontic pain is prioritised for same-week review where possible.
- STEP 03
Treatment planned
Findings, options and fees are discussed with the patient. A written assessment report is sent to you. Treatment proceeds only after consent.
- STEP 04
Patient returned to you
On completion, the patient is formally discharged back to your practice with a closing report, radiographs and any recommended recall interval.
Our promise to referring practices
Every patient you refer is returned to your practice.
We exist to support general practices, not to compete with them. We do not register referred patients for routine examinations, hygiene appointments, cosmetic treatment or unrelated general care while they are under our care.
- Patients are clearly informed at first contact that they remain registered with your practice.
- We do not market routine, hygiene, cosmetic or whitening services to referred patients.
- We do not invite referred patients onto recall lists, membership plans or marketing emails.
- We discharge the patient back to your practice in writing on completion.
- If a referred patient independently requests to register, we signpost them back to you first.
Communication & reporting
How we keep you informed.
| Acknowledgement | Within one working day of receiving your referral, by email. |
|---|---|
| Assessment report | Written report within five working days of the patient’s assessment appointment. |
| Completion report | Sent on the day of treatment completion or the following working day, including post-operative instructions issued to the patient. |
| Radiographs | Pre- and post-operative radiographs shared in digital format, on request. |
| Direct line | One named clinical contact for referral queries. No call-centre triage. |
| Secure transfer | All clinical correspondence sent via encrypted email or equivalent secure channels, in line with UK GDPR. |
Submit a referral
Use the form for endodontics, extractions or implant assessment.
Refer a patient in under four minutes.
For urgent endodontic pain, please also call 0114 288 2121. You’ll receive acknowledgement within one working day.
FAQ for referring dentists
Common questions from referring practices.
Will my patient be encouraged to register with Deepcar?
No. We make it clear at first contact, at assessment, and on discharge that the patient remains registered with your practice. We do not invite referred patients onto our recall, membership or marketing lists.
Will I receive a written report?
Yes. You will receive an assessment report within five working days of the appointment and a completion report on or shortly after the day of treatment completion.
What happens if my patient asks about treatment outside the referral?
We discuss it with you before discussing it in detail with the patient. We do not introduce additional treatment plans to your patient without your knowledge.
Can I refer for the surgical phase of an implant only?
Yes. We can place the implant and return the patient to you for the restorative phase if that is your preference. We confirm scope in writing before treatment begins.
Do you accept urgent endodontic cases?
Yes. Patients with acute irreversible pulpitis or post-treatment pain are prioritised for same-week assessment where capacity allows. Please call as well as submitting the form for these cases.
What CBCT capability do you have?
We use CBCT for implant planning and selected extractions where assessment of anatomical risk is indicated. Images are shared with the referring practice on request.
How are fees handled?
All fees are discussed directly with the patient at assessment, in writing, before treatment proceeds. We do not require referring dentists to discuss or quote our fees.
What if my patient does not attend?
We inform you in writing of any non-attendance so that you remain aware of your patient’s status. The patient remains your patient throughout.
Ready to make your first referral?
Whether it’s your first referral to us or your fortieth, the process and the promise are the same.
Online in under a minute, or call and speak to a real person. Open 8am–8pm, seven days a week.